We are excited to announce the official partnership between ReCoTech and the City of Böblingen! This collaboration marks a significant milestone in our efforts to develop and implement innovative solutions for space management and workplace booking.

Partnership Goals

In this partnership, ReCoTech will assist the City of Böblingen in optimizing their office spaces and implementing modern workplace booking systems. The goal is to increase the efficiency of municipal administration, reduce operating costs, and promote sustainable use of available resources.

Benefits for the City of Böblingen

Efficient Space Utilization: With our state-of-the-art software solutions, the City of Böblingen can optimize their office spaces. This leads to a reduction in unused areas and creates room for additional conference rooms, break areas, and retreats for employees.

Sustainability and Cost Reduction: Our solutions help reduce energy consumption and sustainably lower operating costs. This is an important step towards a more environmentally friendly and cost-efficient administration.

Flexibility and Productivity: With our flexible workplace booking system, the City of Böblingen can offer its employees a modern and adaptable work environment. This promotes productivity and employee satisfaction.

About ReCoTech

ReCoTech is a leading provider of innovative software solutions in space management and workplace booking. Our mission is to help companies and public institutions use their office spaces more efficiently, reduce costs, and create sustainable work environments. With our advanced technology and commitment to customer satisfaction, we set new standards in the industry.

Partnership and Future Prospects

The collaboration with the City of Böblingen is a significant step for ReCoTech. Together, we will make the office spaces in Böblingen more efficient and sustainable. This partnership provides the opportunity to implement our advanced technology in a renowned municipal administration. We look forward to the upcoming collaboration and to making a positive contribution to the optimization of work environments in Böblingen.

For more information about our services and solutions, visit our website or contact us directly.

Space management is a crucial aspect of real estate operations. It encompasses all activities related to the planning, use, and management of spaces within a property, significantly contributing to the optimization of the entire value chain. To meet these demands, the GEFMA (German Facility Management Association) has released the updated guideline GEFMA 130-1 “Fundamentals of Space Management”. This guideline is aimed at facility management service providers, project developers, architects, and property users.

GEFMA – German Facility Management Association

Regina Zeitner, head of the GEFMA working group on space management, emphasizes the importance of this area:

“Spaces form the foundation of the real estate industry – their precise recording and efficient use are essential for companies.”

Key success factors of professional space management include minimizing vacancies, optimizing space utilization, and having the flexibility to quickly respond to changing usage requirements. These factors contribute to better maintenance and higher user satisfaction. Thoughtful space management also improves energy consumption and conserves resources, leading to more sustainable property operations.

The new GEFMA 130-1 guideline provides the necessary foundation to raise awareness among users about the complexity of these tasks. It covers different target groups, methods for space measurement, and associated costs. Additionally, it offers guidance on applicable standards and regulations and highlights the connections and dependencies of space management with topics such as sustainability strategies, benchmarking, and IT support.

Given the significant importance of this topic, the GEFMA working group is already working on extensions to the new GEFMA 130-1 guideline, addressing areas like New Work (GEFMA 130-2) and IT support (GEFMA 130-3).

The GEFMA 130-1 “Fundamentals of Space Management” guideline is now available for free to GEFMA members in the GEFMA online shop. Non-members can purchase it there for 30 euros plus VAT. To the shop

ReCoTech – Your Partner for Effective Space Management

ReCoTech offers comprehensive support in planning and optimizing your office spaces. With our intelligent solutions, we contribute to the efficient use of spaces, reduce room and rental costs, and minimize CO2 emissions. Our focus is on creating flexible and productive work environments that support hybrid work models and conserve resources.

Our services include:

• Space Planning and Optimization: Reduce your costs and CO2 emissions with our intelligent planning solution.
• Workspace Booking: Increase the efficiency of your office spaces with our smart booking options.
• Smart Extensions: Utilize intelligent sensor technology for optimal space analysis and more.

With over 15 years of experience and numerous satisfied clients from both the private and public sectors, we are your reliable partner for sustainable office space solutions.

A Key Step Towards a Sustainable Future

By combining the new GEFMA 130-1 guideline with ReCoTech’s innovative solutions, companies can manage their properties more efficiently and sustainably. Take this opportunity to optimize your space utilization and achieve long-term benefits for your company.

We are delighted to announce that ReCoTech has gained another significant client: STADT UND LAND Wohnbauten-Gesellschaft mbH. Our innovative workspace booking solution will support STADT UND LAND in using their office spaces more efficiently and optimizing the work environment for their employees.

Customized Workspace Booking Solution

STADT UND LAND has chosen our workspace booking solution, which enables smarter and more flexible management of office spaces. Our solution includes the following core features:

• Automated Office Planning: With just one click, office space planning can be automated, saving time and increasing efficiency.
• Smart Booking Options: Employees can book workspaces and conference rooms easily and flexibly, whether in advance or on the spot.
• Home Office Coordination: The solution supports the seamless integration of home office days and presence times, promoting hybrid working methods.
• Comprehensive Utilization Analyses: Our solution provides detailed reports and analyses on office space utilization to avoid bottlenecks and optimize resource usage.

By implementing our solution, STADT UND LAND will be able to maximize office space utilization while simultaneously reducing CO2 emissions – an important step towards greater sustainability.

About STADT UND LAND

STADT UND LAND is one of the largest municipal housing companies in Berlin. With a portfolio of over 50,000 apartments and numerous commercial units, the company plays a central role in providing housing in the capital region. The goal of STADT UND LAND is to improve the quality of life for its tenants through innovative and sustainable solutions. Additionally, they are involved in various social projects and collaborations aimed at improving life in the neighborhoods and fostering a vibrant community culture. With a clear commitment to sustainability and social responsibility, STADT UND LAND ensures that their housing stocks are not only modern and comfortable but also environmentally friendly and socially just.

About ReCoTech

ReCoTech stands for innovative and sustainable solutions in office space optimization. Our goal is to maximize the use of office spaces through smart technologies while protecting the environment. Our intelligent algorithms enable quick planning, scenario simulations, and savings on space and rental costs. We offer customized premium services for the efficient and sustainable design of office spaces.

Our main services include:

• Space Planning & Optimization: Optimizing office spaces to reduce costs and CO2 emissions.
• Workspace Booking: Efficient booking systems for workspaces and conference rooms.
• Smart Extensions: Individual booking options for e-charging stations, parking spaces, and cafeteria spots, as well as intelligent sensor technology for smart space analysis.

Partnership and Future Prospects

The partnership with STADT UND LAND marks an important milestone for ReCoTech. Together, we will work on making STADT UND LAND’s office spaces more efficient and sustainable. We look forward to the collaboration and to implementing our innovative technology in such a renowned company.

For more information about our services and solutions, visit our website or contact us directly.

In the modern work environment, flexible workspace concepts dominate. Two prominent models are Hot Desking and Desk Sharing. While CEOs and employees often use these terms interchangeably, there are differences in their execution. However, both concepts share a common goal: when implemented smartly, they reduce costs and save office space.

Hot Desking: Flexibility and cost efficiency

Hot Desking originated in the United States in the 1980s and is increasingly popular today, especially in hybrid work environments. In line with Activity-Based Working, Hot Desking eliminates fixed desks: employees choose any available workstation each day. Combined with home office policies, this model is particularly effective in optimizing office space and reducing costs, as it eliminates the need to provide a dedicated desk for each employee.

However, Hot Desking can also be quite contentious. Without a fixed workstation, employees may find it difficult to develop a sense of belonging to their team or company. The daily search for a free spot and the need to store personal items can complicate work organization and lead to dissatisfaction.

Before implementing Hot Desking, leaders should carefully consider whether this model fits the company and the team, and support the transition with training and transparent communication.

Desk Sharing: Shared workstations for better collaboration

This concept also involves desks, but with a difference: in Desk Sharing, or Shared Desk, employees take turns using the same workstation. This model is particularly popular where remote work is common. For example, one employee uses the desk on fixed office days from Monday to Wednesday, while another uses it on Thursday and Friday. Like Hot Desking, Desk Sharing helps companies avoid unused office space and desks, thus reducing costs.

In addition to optimizing office resource usage, this concept can foster exchange and collaboration among employees sharing the same desk. To ensure all desk sharers feel comfortable, lockable office furniture can help store confidential or personal documents.

Hygiene is also crucial: according to occupational safety laws, employees should have ergonomic desks and chairs that can be adjusted individually, as well as their own headsets and cleaning wipes for the workspace.

Workplace booking: Crucial for New Work success

Employees wandering from office to office in search of a free desk is a big fail in terms of productivity and job satisfaction. Therefore, whether it’s Desk Sharing or Hot Desking, careful organization is essential. Many companies turn to technical support to reserve workplaces in advance for one or several days.

The solution is simple: ReCoTech’s software supports New Work models by enabling automated one-click workplace booking, including monitoring and optimization. It allows for easy coordination of in-office and home office times and efficient management of IT equipment. Smart office use tailored to employees’ needs—this is how modern work is done.

Tumult in Austria: A new state service center is being built on around 10,000 square meters in Salzburg’s Bahnhofsviertel district, which focuses primarily on open workspaces and shared desks – but not without resistance. The workforce is extremely critical of the new space concept and emphasizes the need for individual offices. How can an agreement be reached?

A timber hybrid building based on New Work attracts criticism

A whole 13 floors of wood and concrete for over 1,200 employees: Salzburg has big plans for the new State Service Center (Landesdienstleistungszentrum, LDZ). The current construction project is set to become Austria’s most modern administration building, setting an example for sustainability and new ways of working – the plan is to equip the façade with around 4,500 photovoltaic panels and replace half of the traditional individual office with open desk-sharing areas. Construction work is scheduled to be completed in 2026.

A forward-looking idea in principle – but according to Bernd Gollackner, Chairman of the Central Committee of Staff Representatives, the planned room layout of the State Service Center is not tailored to the needs of the workforce, as he explains in an interview with SALZBURG24: The daily tasks in the administrative apparatus require concentrated quiet work – and walls, doors and noise-protected workstations are a necessity. To this end, work at the LDZ is tied to fixed group structures that require separate rooms with fixed workstations, as Gollackner explains: “We are ten departments, each with several units. Colleagues from the same specialist area want to sit together so that they can talk to each other.”

The clear position of the staff representatives: An office must adapt to the way employees work – and not the other way around. A good assessment of the question of which room types support the employees’ tasks could be made by the direct superiors of the college. However, the decision-making power lies with a project team which, according to the staff representatives, does not take sufficient account of the space-related interests of the employees.

A radical change without clear communication

It was not only the new area organization that offended LDZ employees: Misunderstandings are also said to have arisen in the communication of relevant information. As an example, Gollackner cites the concerns expressed about the noise level in open workspaces: “We were told that the noise level would be limited because the offices would never be completely full due to vacations, sick leave and time off. Then, shortly before Christmas, we were told that vacancies in other buildings would be reduced.”

An attempt in March to discuss the problem with the leading project team and regional office director Sebastian Huber also failed: The relevant contact persons were not present at the office meeting, and a list of questions that was subsequently formulated and submitted remained largely unanswered.

Internal communication is also taking a back seat: As things stand, the desk sharing model in the Salzburg administration building is not combined with workplace booking – a loss of transparent organization. Staff representatives are concerned about whether the shared desks will be sufficient for everyone or, for example, whether there will be no workstations left if field service appointments are canceled at short notice.

Supporting restructuring with technical solutions

The concerns of Bernd Gollackner and his colleagues are justified: Spatial adjustments to working environments require a clear exchange between everyone involved. At the same time, data-supported findings are indispensable. This is the only way to create a communicative basis that makes the office change comprehensible. Data could also be used to show exactly which forms of work determine everyday life in the administration and which spaces are necessary for this.

Technical tools such as algorithm-based area planning and workplace booking from ReCoTech are a direct route to greater transparency. Both solutions can be used to generate data on space utilization and usage. This facilitates decision-making when planning new office concepts. In addition, booking via app makes it possible to keep track of occupied or free workstations. Additional functions such as the integration of smart office sensors, which regulate the noise level in open workspaces with the help of white noise, tailor the technology to the needs of a wide variety of offices.

The more modern the office, the better the technical equipment. Smart offices go one step further: By using tools and network structures, a room becomes an intelligent environment that promotes productivity, efficiency and comfort in everyday working life. One of the main components of smart offices are sensors that record a wide range of data. So which sensor types are suitable for a smart office – and what benefits do they bring? ReCoTech provides an overview.

The basics: What is a smart office?

Smart offices use various technologies to analyze rooms and employees’ working behavior. The levels that play a role in smart offices are complex: On the one hand, the term includes digital infrastructures that enable location-independent working from home or remotely.

On the other hand, the focus is on traditional office complexes. For example, smart offices anonymously record how many people are in a certain area – in combination with parameters such as room temperature, volume or air quality.

A smart office concept therefore focuses on four aspects:

• Improved workflows through to automated processes
• Optimal use of space
• Flexible and adaptable workspaces
• Health and well-being of employees

To cover these points, smart offices rely on a variety of technologies. These range from meeting tools, the Internet of Things (IoT) and machine learning to digital locking systems that allow access to the office via an app. This is also where sensor technology comes into play: Depending on the type, sensors record various data values and thus form the basis for an efficient, flexible and comfortable working environment. ReCoTech presents the most important sensor types for a smart office.

In practice: Areas of application for sensors in the smart office

There are different ways of grouping the various sensor types. In the smart office, the consideration is: Which dimensions of the office provide the necessary data to make work processes more efficient and create environments that promote productivity? This results in the following categories:

• Room sensors
• Motion sensors
• Desk sensors
• Contact sensors
• Floor sensors

1. Room sensors

One of the largest groups of sensors that are part of the equipment of a smart office: Room sensors register parameters that you can’t see – such as the humidity or air quality in the office. Temperature sensors in particular are crucial for improving the energy efficiency of a building.

Another type of room sensor that is particularly useful for open-plan offices and conference rooms are audio sensors. They measure the volume of the work surface and emit so-called white noise above a certain decibel level: The barely audible sound dampens the background noise and can therefore improve the ability to concentrate.

2. Motion sensors

A big plus for space optimization: Motion sensors, such as infrared or ceiling sensors, register the routes taken by employees in the office. The data can be used to create heat maps that reveal which areas are well utilized and whether there are any free spaces. One advantage is that movement sensors can also record and evaluate spaces that are not integrated into a workplace booking system – such as break rooms.

The energy balance of a building also benefits from motion sensors if they are connected to the lighting system: If a sensor detects a person entering the room, it automatically switches the lighting on – or off as soon as no more movement is registered. This avoids unnecessary power consumption.

3. Table sensors

Desk sensors are a useful addition for smart offices that use a workstation model such as desk sharing or hot desking. As soon as a person selects or releases a desk, the sensor can forward the information to a workplace booking tool. In this way, the technology supports workplace management and enhances bookings via software with real-time data.

Desk sensors can also help with the employee health factor: Anyone who sits for too long receives a reminder from the sensor via a color signal or an app notification – a technical solution to encourage employees to be more active in the office.

4. Contact sensor

Contact sensors help to increase safety in the office. Window frames are a common area of application: Here, sensors can check whether a window is still open at the end of working hours. If the sensor is connected to an appropriate mechanism, the window closes itself if necessary and reduces the risk of a break-in. At the same time, this ensures that the temperature in the interior does not drop too low at night – a clear advantage regarding energy management.

5. Floor sensors

Parking spaces with floor sensors can also be part of a smart office. The functional principle is comparable to a desk sensor at the workplace: If a vehicle drives into a parking bay, the sensor sends the information to the booking software and marks the parking space as “occupied”. Charging times for electric cars can also be mapped digitally and in real time using floor sensors.

The bottom line: Using the full smart office potential with sensors

The benefits are obvious: Sensors provide the technical support to turn traditional offices into modern smart offices. The numerous functions enable automated processes, increase employee satisfaction and have a positive effect on the energy balance of office buildings.

The potential of sensor data becomes particularly clear in combination with the ReCoTech tools for area planning and workplace booking: Real-time analyses provide information on space utilization and thus represent a profitable extension to booking software. In this way, sensors provide transparent arguments that promote space optimization.

Would you like to take the next step towards the future? ReCoTech can help you transform your office into a smart office.

The untapped potential of desk sharing

Almost half of all respondents (47.7%) are not yet involved in desk sharing models. This finding from the comprehensive study “Survey on mental stress, strain and stress consequences“, conducted by the Institute for Work and Health of the German Social Accident Insurance (IAG), shows significant potential for companies. By implementing desk sharing, not only could office space be utilized more efficiently, but considerable costs could also be saved.

Desk sharing in practice: utilization and challenges

The study provides detailed insights into the current use and psychosocial effects of desk sharing. While just under a quarter of respondents report that all employees in their organization participate in desk sharing, in around 30% of cases managers are excluded from this practice. Furthermore, in almost half of the organizations surveyed, both some managers and other employees do not participate in desk sharing. This data makes it clear that although desk sharing is accepted, it is often not yet implemented across the board.

A critical view of desk sharing

Although desk sharing offers numerous advantages, the study also highlights significant challenges. In particular, mental stress and the difficulty of constantly adapting to new working environments were cited by respondents as negative aspects. These factors can affect the well-being and productivity of employees and require special attention.

Efficiency and environmental awareness through desk sharing

Another key finding of the study is that 52% of respondents look directly around the office to find a place to work. This practice points to considerable savings potential, both in terms of space costs and energy consumption. By reserving less space permanently, companies can significantly reduce their CO2 emissions. This shows that improved planning and utilization of desk sharing can not only reduce operational costs but also contribute to environmental protection.

ReCoTech’s solutions

ReCoTech has developed specific software solutions to minimize both the physical and mental impact of desk sharing. Our tools help organizations to plan and manage their office space optimally, while promoting flexibility and employee well-being. With features such as intelligent booking systems, comprehensive utilization analyses and automated workplace adjustments, our products help you to fully exploit the potential of desk sharing while ensuring a healthy working environment.

Conclusion

The IAG study emphasizes the need for careful and thoughtful implementation of desk sharing strategies that both increase operational efficiency and protect employee well-being. With ReCoTech by your side, you can be sure that your organization will fully realize the benefits of desk sharing while supporting sustainability goals. Discover our technologies and find out how we can help you effectively meet the challenges of the modern workplace.

Source: Survey on mental stress, strain and stress consequences

The software group SAP is introducing a mandatory attendance requirement of three days a week in the office by the end of April this year. One of the company’s aims is to promote creativity and the exchange of ideas among employees. However, as expected, not all employees are happy with this decision: Internal criticism from the European Works Council is high.

Controversy over new office requirement

During the pandemic, SAP employees were largely free to choose where they worked from. But now it’s back to square one: The company, based in Walldorf, Baden-Württemberg, is obliging its approximately 110,000 employees worldwide to work three office days a week. After all, business trips and working days at customers and partners outside the SAP locations are included in the calculation. The plans are based on the current “enhanced hybrid working guidelines”, which are available to the German publication WirtschaftsWoche.

However, the reaction of some employees was not long in coming: SAP’s decision was met with dissatisfaction and much criticism from the European Works Council. In an internal letter, the committee made drastic comments and described the new requirement as the end of a more flexible working culture at SAP. Employees feel surprised by the abrupt change of course after previously being encouraged to work from home. “Colleagues’ priorities are currently not on the goals of the first quarter, but on finding a stable job in which they feel valued and respected,” said the employee representatives.

Head of SAP defends turning away from home office

SAP CEO Christian Klein justifies the new regulation and emphasizes the importance of personal collaboration for the generation of new ideas and the company’s competitive advantage. Despite internal dissatisfaction, SAP plans to implement the new attendance requirement. Incidentally, “Return to the office” is not just for SAP employees: The software giant’s decision is part of a broader debate about the future of the traditional working model.

After all, the facts speak volumes: While many companies at home and abroad are now ordering their employees back to the workplace, studies show that a mandatory return to the office can cause dissatisfaction among employees. A study conducted by the Technical University of Darmstadt in 2023 found that 24 % of employees consider mobile and flexible working to be a decisive factor for their job satisfaction – and their ability to stay with their employer. The discussion about office presence highlights the importance of a balanced workplace design that takes employees’ needs into account and promotes innovation.

Where is the journey headed for CEOs and employees?

The situation at SAP highlights the tension between traditional office structures and more flexible working models. Companies are faced with the challenge of creating a working environment that takes into account both the needs of employees and the company’s goals. A successful solution requires open communication and a sensitive approach to the expectations of the workforce, as well as the continuous adaptation of workplace design to changing requirements.

Another strategy: technology-supported applications for workplace design. The implementation of ReCoTech’s flexible workplace booking improves workspace flexibility for employees, reduces costs and increases the efficiency of companies. In this way, they not only meet current challenges, but also create a future-proof working environment that meets the needs of employees and corporate goals in equal measure.

Automated processes exist everywhere to simplify everyday tasks. Under the term workplace automation, this concept is gaining more and more importance – after all, the requirements for efficient workflows are increasing in order to create future-oriented and attractive office environments. Tools such as digital workplace booking, which can be further optimized with the help of workplace automation strategies, are an essential part of this change.

Workplace automation and workplace management: The status quo

It started with the first machine: If we look at the beginning of workplace automation, the industrial revolution with the exchange of human and machine work is the starting point. In the meantime, automation in the workplace has become much more differentiated and far removed from the fear that the increased use of technology will jeopardize jobs.

On the contrary: Machine automation – from an out-of-office notification by email to AI – is being integrated into existing processes in order to provide support and save time.

Systems and tools that promote workplace automation are therefore the key to a modern working environment – as confirmed by a recently published study by gefma and Lünendonk & Hossenfelder. The best example therefor are software programs that support flexible desk-sharing concepts and digitize desk booking.

It is self-explanatory: By making complex arrangements visible in digital form, workplace booking tools have become an integral part of transparent workplace management which includes hybrid structures with home office and office days.

Automated workplace booking: The next step

At company level, workplace booking software is therefore part of productive workplace automation. At a deeper level, these tools themselves offer the potential to perform better through smart automation and thus make everyday work processes more efficient. Important examples of this are

• Simplifying recurring structures: From serial bookings to regular home office times – automation reduces repetitive booking actions to a single click.
• Give personalized recommendations: Machine learning in action. Do you always need the same technology in the conference room? The tool recognizes your preferences and suggests appropriate bookings directly.
• Link other office areas: Parking spaces or charging stations for electric vehicles can also be integrated into the workplace booking software – turning the tool into an all-in-one solution in the spirit of workplace automation.
• Monitor resource usage: If the booking app automatically generates utilization analyses and statistics, the software contributes to the sustainable and more efficient use of the workplace.
• Integrate smart extensions: Automation also means using technology to simplify communication channels. For example, if digital workplace booking enables direct communication via chat, it is easy to make short-term arrangements regarding room allocations.

The clear result: Automation at software level reduces the burden on employees and frees up time resources. At the same time, standardized processes significantly improve the user experience. The more diverse the workplace booking system is, the greater its positive contribution to optimizing the entire corporate culture through workplace automation.

Automate individuality profitably: The goal

When implementing workplace automation in workplace management, one factor is crucial: No two companies are the same. This is why a standard workplace booking tool can contain as many AI-supported features or integration options as you like: If the program setup is not aligned with the company’s internal structure, the range of functions is inadequate or even redundant.

Agile workplace booking tools that reflect the individual needs of a company in their technological features are therefore the way to achieve this goal – a strategy that ReCoTech attaches great importance to. Would you like to take the step towards workplace automation and have specific requirements for your workplace booking software? We are happy to provide council and find a customized solution that best supports your corporate culture.

Companies that embrace hybrid work rely on technologies for workspace booking. The booking software depends on internal company data – from the number of desks to IT assets to reservation periods. But where is the tool best installed: on-premises or in the cloud? ReCoTech checks and compares the pros and cons of on-premises and cloud workspace booking systems.

On-Premises: Everything in-house

Formerly commonplace: When purchasing a program, one would integrate the tool on their own computer. Even though it’s no longer considered state of the art, some companies still prefer to structure their IT with in-house servers and use on-premises functioning booking systems – as the importance of data protection and security has been steadily increasing, especially since the introduction of the GDPR.

Independence also speaks for on-premises software: With on-premises solutions, an IT infrastructure can be individually built for each operation without relying on external service providers or data centers. Another advantage of an on-premises workspace booking system: If there are issues with internet access, it is still possible to access internal data.

However, on-premises booking tools involve additional effort – both in terms of time and finances. On the one hand, the company itself is responsible for managing the software, which includes installing updates and software upgrades. This factor is reflected in terms of price: Those who want to use on-premises solutions such as a workspace booking system must invest significant sums in suitable hardware upfront and then purchase license packages – sometimes for each individual employee.

Cloud: Booking workspaces digitally – without extra effort

Cloud computing is an integral part of the modern workplace: In a Statista study conducted in spring 2022, approximately 84% of German companies surveyed stated that they use cloud solutions. The clear advantage of a workspace booking as a Software-as-a-Service (SaaS) tool is the service-oriented nature, as the hosting responsibility lies with the program’s manufacturer. Thus, customers of SaaS booking systems only need an internet connection through which the tool automatically and regularly receives updates for ongoing fees. Additional features can also be easily integrated, increasing the scalability of the software.

However, hosting services in cloud computing are associated with a high level of trust. After all, the data of a SaaS workspace booking is stored in data centers that are the responsibility of the provider. It is therefore the provider’s task to store customer data GDPR-compliantly. Hence, data privacy on a trust basis is one of the main topics when it comes to cloud solutions.

Cloud or On-Premises: Workspace booking is individual

In summary, the following overview emerges:

The comparison makes it clear: Whether a company opts for a workspace booking system as an on-premises or cloud model depends on the respective requirements and capabilities. The crucial points are usually the technical expertise and the available IT infrastructure, which are required for setting up an on-premise workspace booking.

ReCoTech supports you in making the decision to find the right model for your workspace booking tool. Our smart workspace booking is available for both cloud and on-premises infrastructures: With years of expertise, we provide competent advice on which type of software suits your company. For our on-premises customers, we offer extensive integration support to ensure that your booking system runs smoothly.