Keep it simple:
Smart and flexible workspace booking
for more transparency.
Embrace the New Work world through booking
The smart workspace booking system by ReCoTech covers your entire company. From desk sharing tools to parking reservations or home office planning, the ReCoTech booking software captures and organizes various levels of corporate infrastructure.
Gain valuable insights into space utilization and benefit from a wide range of functions, such as integrated IT asset management or the automated booking assistant.
Smart office means more than just desk reservations
Planning + Design
- Automated office planning (with one-click)
- Efficient management of all IT devices
- Smart space coordination (e.g., pandemic protection)
- Interface fitted to the design of your corporate identity
Management
- Booking rules for optimal resource utilization
- Coordination of remote work and on-site times
- Creation of employee and group profiles
Booking
- Smart booking options for various types of spaces
- Automated booking based on individual employee needs (e.g., spontaneous booking to automated check-in)
- Desk sharing software for individuals or project groups
Monitoring + Optimization
- Utilization analysis from site to individual workspace
- Comprehensive statistics (e.g., heatmap analyses)
- Identification of opportunities for space optimization
- Utilization simulation as decision support
- Extensive data export and import
Extensions
- Parking space booking
- Integration of electric charging stations
- Locking system control
- Extensive integration possibilities into existing software through API
- Smart sensor technology
Cloud + On-premises
- Individual deployment depending on requirements
- Regular security updates & upgrades
- High scalability according to specific requirements
- Comprehensive support for on-prem integration
Seamless integration of ReCoTech software
into existing platforms
Microsoft Teams
Communication and booking assistant in one: Create project groups and assign rooms
Outlook
All appointments and reservations in view: Send invitations and reserve workspace
Google Workspace
Integration with cloud-based Google applications like Gmail, Drive, Calendar, and Docs
Understanding office structures
with intelligent monitoring
of a company.
Clear data forms a valid foundation for traceable decisions. With ReCoTech software, you can use occupancy analyses and statistics to identify spaces that are being used effectively and where there is potential for improvement.
Gain a transparent view of your company’s work culture: Where do employees work most frequently? Where can spatial constraints occur? The evaluation makes existing structures visible and facilitates workplace quality assurance by:
- Usage analysis of existing office spaces
- Visualization options for room performance
- Booking data as the basis for optimization measures
Highlights & features of the ReCoTech software
Onboarding and setup
We provide you with a comprehensive introduction to the app. Our onboarding service includes:
- Training videos
- Technical support
- Integration of your building plans
- Strategic planning to enhance the productivity of your processes
Automated booking
In regular work routines, employees can use the automated booking function. The system learns from the booking behavior of users and infers relevant preferences. Subsequently, it suggests automated bookings. Your benefits:
- Overview of your employees’ work time and workspace
- Optimized processes through planning certainty
- Time-saving organization
Smart space optimization
Redesigning or reducing spaces requires a thoughtful approach. The Shared Desk Software from ReCoTech helps you make data-driven decisions. Benefit from:
- Optimization based on well-founded insights
- Transparent decision-making
- Monitoring functions for performance evaluation
- Restructuring as a long-term investment
Excellent UX design
Developed by experts, the ReCoTech workspace booking system relies on clear user guidance. An intuitive application saves time, resources, and gets you to your goal faster. The UX design excels with:
- Clear menu
- Concise and unambiguous language
- Color-coding for different room types
- Meaningful icons
Everything in your corporate design
Make the booking assistant a permanent part of your company: We are happy to customize the interface design of the app to your preferences. The options for adaptation include:
- Color scheme
- Typography
- Logo
Digital occupancy planning
Workplace booking shows exactly whether an office area is occupied and for what time period. This is particularly practical for:
- Implementing desk sharing concepts
- Organization of parking spaces and e-charging stations
- Use of conference rooms and technical equipment according to time slots
- Creating schedules for demand-oriented cleaning
Frequently asked questions
Workplace booking organizes desk allocation in offices, public institutions and authorities. Employees can use the app or browser to reserve their workstation for a specific period of time. The booking software is a standard tool for implementing workplace concepts such as desk sharing, hot desking or flex working with home office days.
With desk sharing, several employees share a workstation. The aim is to make office presence flexible and save office space. Tools such as desk booking facilitate the implementation of such workplace concepts and thus office management: Employees can reserve the shared desk for a certain period of time via an app, thus creating transparency on a digital level.
Workplace booking is not just an organizational aid: Anyone using the software receives a data-based overview of space utilization throughout the building. Based on these findings, structures can be revised in order to use space more efficiently, consolidate it and save operating costs.
Another advantage of booking tools is optimized workflows. Views on reservation periods make attendances and absences in the office transparent, which facilitates communication and collaboration. Workplace booking thus promotes flexible concepts in the spirit of New Work – with positive effects on employee satisfaction and productivity.
ReCoTech’s workplace booking software digitally maps the entire infrastructure of an office – including IT equipment and parking spaces. Employees can book the appropriate technology next to their desk and reserve a parking space for the time they are present in the office.
Thanks to a large portfolio of smart extensions, ReCoTech workplace booking can be customized. For example: Integrate the booking tool into existing systems and use the app as a digital locking system to gain access to the office at any time.
From meeting rooms and individual cubicles to charging stations for electric vehicles: Different workplace concepts can be created in the ReCoTech booking app. We are happy to support you with digital office management: Tell us about your office structure and we will help you to integrate all workstations into the software.
Clients who already trust us
