Efficient Office Space Planning at Düsseldorf Utilities: From Vacancies to Flexible Workspaces

Düsseldorf Utilities, in partnership with ReCoTech, embarked on a comprehensive project to optimize their office space. The aim of this collaboration was to harness the potential of existing spaces and establish modern work structures that meet today’s demands for flexibility and efficiency. By strategically eliminating vacancies and introducing new occupancy plans, numerous workstations from various buildings were centralized, creating space for innovative projects such as the “New Workspaces” pilot project. More information about this project and the results achieved can be found on our ReCoTech case study page for Düsseldorf Utilities.

Initial Situation and Challenges at Düsseldorf Utilities

Düsseldorf Utilities faced scattered vacancies across their various office buildings, leading to inefficient space usage and considerable costs. The project aimed to resolve these fragmented vacancies, centralize workstations in a single building, and create areas for the “New Workspaces” project. Düsseldorf Utilities sought to make these changes with minimal disruption to operations.

The project also introduced flexible occupancy plans that allow for modern workplace concepts suited to the needs of a dynamic organization. You can read a full description of the project steps and objectives on the ReCoTech page for the Düsseldorf Utilities case study.

Analysis and Development of a New Occupancy Plan

The first project phase included a thorough assessment of existing office spaces and their occupancy rates. With digital tools, all spaces were documented and analyzed, forming the basis for the new occupancy plan. Based on this analysis, ReCoTech created a tailored space standard: offices of 16 square meters were designated as two-person offices, and those of 21 square meters were set for three-person occupancy. This approach maximized existing space without requiring major renovations. You can read more about the planning and analysis phase on the ReCoTech case study page for Düsseldorf Utilities.

Supporting Measures for a Flexible Workplace

To support the new space structure, ReCoTech implemented various additional measures to enhance space efficiency and flexibility. A primary measure was the implementation of a “Clean Desk” policy: to optimize space, less frequently used work areas were occupied only when the entire team was present. Additionally, file storage in offices was reduced, freeing up space for desks and work areas.

These measures facilitated flexible workplace models and significantly contributed to the success of the “New Workspaces” pilot project. The Clean Desk strategy and the reduction of storage areas not only improved spatial efficiency but also promoted a tidy, organized work environment. A detailed overview of the supporting measures and their impact on Düsseldorf Utilities can also be found in our Düsseldorf Utilities case study.

Results: Savings and Released Space

The office space optimization yielded impressive results: approximately 1,000 square meters were freed up for internal projects and the “New Workspaces” pilot project, which promotes innovative workplace concepts and a creative, open work culture. The space reorganization also resulted in annual savings of around 110,000 euros, making the project a success both economically and structurally.

The measures implemented by ReCoTech for Düsseldorf Utilities demonstrate how systematic and future-oriented office space optimization can save both space and costs while fostering new workplace models and flexibility for employees. More about the results and financial benefits of this project can be found on our ReCoTech page for the Düsseldorf Utilities case study.

A Look into the Future: Efficient Office Space Usage as a Success Model

The successful measures at Düsseldorf Utilities show how modern space concepts and innovative workplace structures enable efficient use of resources. With targeted analysis and flexible occupancy strategies, space usage is minimized, and a work environment that meets modern requirements is created. The collaboration between ReCoTech and Düsseldorf Utilities exemplifies how sustainable space planning and modern workspace design create long-term value and help organizations prepare for future challenges.

Further details and insights can be found in our comprehensive Düsseldorf Utilities case study.